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Resources Overview

Upload, organize, download, and share documents, images, videos, and links with your team, and create Opus Docs from scratch.

Written by Ben Brunken

Resources are the documents, images, videos, and links your team can find in their Library. Store PDFs, recipe cards, SOPs, and other reference material in one place, or build one directly in Opus as an Opus Doc.

Table of Contents

Resources in the Dashboard

All resources live under the Resources tab of your Library.

Add a Resource

  1. Click the blue + New button at the top of the left sidebar.

  2. Select Resource from the dropdown.

  3. Click Browse files to select a file from your device (or drag and drop), or click Paste link to add a URL.

  4. Add a name and description.

  5. Click Save.

Alternatively, you can also add a new Resource from Training > Resources using the blue New Resource or Opus Doc button.

💡 Opus supports many file types, but we recommend PDFs for documents, JPEGs for images, and MP4s for video or audio. See Supported File Types for the full list.

Resource Access

To make a resource visible in a team member's library:

  1. Click on the resource in the Library.

  2. Under the Manage tab, click Library Access.

  3. Select which users, locations, roles, departments, brands, or franchises you'd like to share it with.

Anyone who can edit a Resource can publish it. Archiving still requires the Manage Library permission.

Archiving and Recovering a Resource

Resources are archived rather than permanently deleted.

To archive a resource:

  1. Hover over the resource title in the Library.

  2. Click the ellipses icon to the right.

  3. Select Archive.

To recover an archived resource:

  1. Click the Archived tab under Folders.

  2. Hover over the resource title.

  3. Click the ellipses icon and select Unarchive.

💡 When you unarchive a resource, it will return to any folder, course, or module it was previously in.

Resources in the App

To find Resources in the Opus Training app, navigate to the Library section. Note that users only see content that have been shared with them via Library Access.

Tap any Course, Module, Resource, Checklist, Audit, or Check-in in your Library to see more information about it and take action. Each detail page has two tabs: Overview and Manage.

Overview tab

What you see here depends on the content type:

  • Courses — Preview the slides in the course.

  • Modules — See the individual pieces that make up the module: courses, resources, and check-ins.

  • Check-ins — Preview the steps in the check-in.

  • Resources — See a description and the resource content (images, videos, PDFs, links, and text load right on the page).

Manage tab

For courses, modules, and check-ins, Admins and Managers can see:

  • How many people have completed the content

  • How many are assigned and still in progress

  • How many are past due

  • A full list of users who received the assignment

Past due users are shown at the top of the list. From there, you can send them a reminder or manage their assignment directly.

Opus Docs

Opus Docs are resource documents you can create and maintain directly in Opus. Unlike traditional PDFs, they're searchable, translatable, and optimized for mobile—making them ideal for SOPs, recipe cards, and HR policies like your employee handbook.

For full details on creating, converting, and managing Opus Docs, see How to Use Opus Docs.

Supported File Types

The maximum upload size is 1 GB.

Documents

  • Recommended: .pdf

  • Not supported: .pages, .doc, .docx

For Google Docs or Sheets, convert to PDF before uploading.

Images

  • Recommended: .jpeg, .gif

  • Also supported: .jpg, .png

  • Not supported: .heic (iOS typically auto-converts to .jpeg when sharing)

Video & Audio

  • Recommended: .mp4, .mp3

  • Also supported: .mov, .webm

Links

  • Paste a link to a website, YouTube video, or Vimeo video.

  • Note that translation features don't apply to third-party hosted videos. Google Doc or Sheet links will require the trainee to have access to that file.

FAQ

What's the difference between a Resource and an Opus Doc?

A Resource is a file or link you upload. An Opus Doc is a document you create and edit directly in Opus.

Can Trainees see every Resource?

No. Trainees only see Resources shared with them through Library Access.

Who can publish or archive a Resource?

Anyone who can edit a Resource can publish it. Archiving requires the Manage Library permission.

Can I create a Resource from scratch?

Yes. Create an Opus Doc to write and format a Resource right in Opus. Learn more in How to Create an Opus Doc.

Can I upload a Word document as a Resource?

Yes. Word files upload as a Resource that team members can open. To turn a PDF into an editable Opus Doc instead, see How to Convert a PDF into an Opus Doc.

What's the maximum file size?

Files can be up to 1 GB, and GIFs up to 5 MB. Markdown files aren't supported.

Can I add a cover image to a Resource?

No. Cover images are available for Courses, Modules, Check-ins, and Folders.

Can I download Resources?

Yes. In the dashboard, open a Resource and click Download. To download several at once, select them on the Resources page and click Download.

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