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Resources Overview
Resources Overview

This article covers creating and viewing resources in Opus.

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Written by David Lamont
Updated over 7 months ago

All Resources can be found in your Library. You can view resources in the dashboard or in the app.

Resources in the dashboard

Resources in the app

Resource types

Resources in the Dashboard

Resources live under the Resources tab of the Library.

Add a Resource

To add a Resource:

  1. Click the blue "+" button on the top of the sidebar on the left

  2. Click "Resource" from the dropdown menu.

  3. Click “Upload Resource” to select a file from your device (or just drag and drop!) OR click “Paste Link” to add a link

  4. Add a name and description to your resource

  5. Click the Save button on the bottom right

Note: Opus supports many different resource types, but we recommend PDF’s for documents, JPEG’s for photos and mp4 for videos or audio resources. Click here to learn more about supported resource types.

Resource Access

Easily make resources visible in a team member's library by giving Access. Here's how:

  1. Click on the resource in the Library

  2. Under the "Manage" tab, click "Library Access"

  3. A new tab will open, allowing you to select which users, locations, roles, departments, brands, franchises, etc. you want to share this resource

Archive and Recover a Resource

Resources are not deleted but rather archived. There are two ways to archive a resource:

From the Library:

  1. Hover over the resource title

  2. Click the ellipses icon to the right

  3. Select Archive from the dropdown menu

To recover archived resources:

  1. Click the Archived tab under Folders

  2. Hover over the resource title

  3. Click the ellipses icon to the right

  4. Select "Unarchive" from the drop-down

Note: when you unarchive a resource, it will go back into any folder, course or module it was previously in.

Resources in the App

You must be in trainee mode to view Resources in the app.

Resources live on the bottom of the home screen on your app.

  • Tap on a resource name to view the resource

  • If admins have enabled "show folder to trainee", resources will be "tagged" by the folder name, as an additional organization tool

Click here to learn more about Resources in the app

Resources Types

Opus supports many different types of resources - however, certain file types are best for being viewed in the mobile app. The maximum file size that can be uploaded is 400 MB.

This is a list of file types that you can upload:

Documents

Recommended file type: .PDF

File types NOT supported: .pages, .doc, .docx

Note: for google docs, sheets, etc, we recommend converting to a PDF.

Images

Recommended file type: .jpeg, .gif

Other supported file types: .jpg, .png

File types NOT supported: .heic (typically iOS will automatically convert to .jpeg when shared with an iOS application)

Videos + Audio Resources

Recommended file type: .mp4, .mp3

Other supported file types: .mov, .wav, .m4a, .avi, .flv, .mkv, .webm, .wmv

Note: Audio resources will appear as a link that trainees will need to tap to open. These links will open up inside of the course, not in a separate web browser page.

Links

The other way to upload a resource is to paste a link. Note: translation features will not work on videos that are hosted through a 3rd party

Paste a link to a website, youtube video or vimeo video. Pasting a link to a google doc or sheet will require the trainee to have access.

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