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HRIS Integration Overview

Opus integrates with 50+ HR and payroll systems — including ADP Workforce Now, Paylocity, Gusto, Workday, and UKG — to keep employee data, roles, and locations in sync automatically.

Written by Ben Brunken

Connect Opus with your HRIS to keep your team's data automatically clean and up-to-date. An HRIS integration can:

  1. Help onboard your team members

  2. Automatically deactivate team members who've left

  3. Assign the correct Roles and Locations when team members are onboarded to Opus or promoted

Table of Contents:

What is an HRIS?

HRIS stands for Human Resources Information System. You might also call it:

  • HRMS

  • HCM

  • Payroll system

  • HR software

  • Employee management system

  • People system

These are all different names for the system where you keep your team's information.

Why Integrate Your HRIS?

Keep Data in Sync:

  • Your team's Locations, Regions, and Roles from your HRIS come into Opus automatically

  • Connect existing Roles and Locations between both systems

  • Keep your team's information current in both places

Auto-Assign Training:

  • New hires get training assigned automatically based on their Role

  • When someone gets promoted, their new training gets assigned automatically

  • Great for big training rollouts like compliance training

  • No manual work needed

Manage Team Changes:

  • When someone leaves the business in your HRIS, they're deactivated in Opus automatically

  • All training history is saved

  • If someone comes back to the business, Opus remembers all their training progress

How to Connect Your HRIS

Here's how to set it up:

  1. Go to People in your Opus dashboard

  2. Click HRIS > "Connect HRIS"

  3. Find your HRIS in the list

  4. Follow the setup instructions (each system is a little different)

Getting Your Team into Opus

After you connect your HRIS, your team members will still have to be invited into Opus. Once your team has signed up and downloaded the Opus app, the integration automatically:

  • Brings in their info (name, phone, location, role)

  • Shows who hasn't signed up yet with a "Not Invited" status

To see who hasn't been invited yet:

  1. Go to People > HRIS

  2. Filter by "Invite Status" > "Not Invited"

🧠 When someone leaves your business and gets removed from your HRIS, they'll automatically show as deactivated in Opus.

Understanding the Invite Statuses

You can track who hasn't been invited on the home screen of the Opus Training app.

  • Invited: We found the person in Opus and matched them with your HRIS info. Everything's connected.

  • Not Invited:
    Either:

    • They haven't been invited to Opus yet, OR

    • We couldn't match their profile with HRIS data (might need manual linking).

Manually Linking Your Data

Sometimes names, locations, or roles don't match perfectly between systems (like when someone has a middle initial in one place but not the other). When this happens, you can link them manually.

Linking Your Team:

  1. People > HRIS Page > Employee Tab

  2. Click on the name in the list

  3. Select Link to Opus User in the side bar > Pick the right person

  4. Confirm

Linking Locations:

  1. People > HRIS Page > Locations Tab

  2. Click on the Location name in the list

  3. Select Link to Opus Location in the side bar > Pick the matching location

  4. Click Confirm

Linking Roles:

  1. People > HRIS Page > Roles Tab

  2. Click on the Role name in the list

  3. Select Link to Opus Role in the side bar > Pick the matching Role

  4. Click Confirm

By clicking on a person, location, or role in the HRIS tab, a sidebar will open showing more details, such as when the item was first synced from your HRIS.

Which HRIS Systems Can Opus Integrate With?

Opus works with over 50 HR systems, payroll systems, and employee management platforms. Here is a list of systems you can integrate with:

A-C

  • 7Shifts (for employee scheduling)

  • ADP Workforce Now

  • Altera Payroll

  • BambooHR

  • Breathe

  • Charlie

  • ChartHop

  • ClayHR

  • Crunchtime (direct integration)

D-E

  • Dayforce (formerly Ceridian Dayforce)

F-H

  • Factorial

  • Freshteam (Freshworks is sunsetting this product, check with your rep for migration timing)

  • Google Workspace

  • Gusto

  • HR Cloud

  • HR Partner

  • Hibob

  • HotSchedules

  • Humaans

I-L

  • IntelliHR

  • JumpCloud

  • Justworks

  • Lano

  • Lucca

M-P

  • Microsoft Entra ID (formerly Azure Active Directory)

  • Namely

  • Nmbrs

  • Officient

  • Okta

  • OneLogin

  • Paychex

  • Paycor

  • Paylocity (direct integration)

  • PeopleHR

  • Personio

  • Proliant

Q-S

  • Qu POS (direct integration)

  • Rippling (via SFTP)

  • SuccessFactors

  • Sage HR

  • Sesame

  • Square Payroll

T-Z

  • TriNet

  • TriNet HR Platform (formerly Zenefits)

  • UKG Pro

  • UKG Pro Workforce Management (formerly UKG Dimensions)

  • UKG Ready

  • Workday

❓Don't See Your HRIS? We're always adding more partners. If your system isn't on the list, email us at support@opus.so and ask about it. We're working on adding new integrations all the time.

Uploading Team Data via CSV

If your HRIS isn't on our partner list, or you prefer to upload data manually, you can use a CSV file instead of the integration.

What you need:

  • A CSV file from your HRIS

  • Required columns: Name, Phone Number, ID, and Termination Date

  • Optional columns: Role and Location

Quick steps:

  1. Go to People > HRIS

  2. Click "Upload CSV" (top right corner)

  3. Upload your file

  4. Match your CSV column names to Opus fields (they don't have to match exactly!)

  5. Verify your active team (anyone with a past termination date gets deactivated automatically)

  6. Review the summary and confirm

  7. See who on your active team hasn't been invited to Opus yet

💡 Want detailed instructions? Check out our full guide: How to Import a CSV from your HRIS.

FAQ

What systems does Opus work with?

Opus works with over 50 HR systems, payroll systems, and employee management platforms. Check the list above to see if yours is there.

What happens when someone gets fired or quits?

They get deactivated in Opus automatically when they're removed from your HRIS. But all their training history stays saved.

What if someone leaves and comes back later?

Opus remembers everything. When they're added back to either system, all their old training data comes back.

Why isn't someone showing up right in Opus?

The name might be slightly different between systems (like having a middle initial in one but not the other). You can fix this by manually linking them; see the "Manually Linking Your Data" section above.

Does Opus work with scheduling software?

Yes! Opus works with scheduling systems like 7Shifts and HotSchedules.

What's the difference between "Invited" and "Not Invited"?

"Invited" means we matched that person in Opus with your HRIS data. "Not Invited" means either they haven't been invited yet, or we couldn't match them automatically.

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