Assigning training is an essential function in Opus. The simplest type of assignment is manual one-off assignments, but automations can help save you time on making assignments in bulk.
How to Manually Assign Training
Go to the Manage tab of the course or module overview page
Click the blue +Assign button on your course or module overview page
Select an individual user, location, or role.
Before confirming the assignment, the list will tell you if the user is in progress or has already completed the course.
How to Create an Automation
You can use automations to automate course or module assignments to users based on their location, role, brand, department, franchise, region, or hire date. For a quick tour on how automations work, watch the video above.
Go to the Manage tab of the course or module
Click the New automation
Select the groups or users you want to target
Set a start and end date for your automation (optional)
Decide whether you want the assignment to go to future employees only or future and existing employees
Click Save
How to Reassign a Course or Module
There are three options for re-assigning training:
Full Module Reassignment - reassigning the entire module
Partial Reassignment - selecting individual courses from within a module
Standalone Course Reassignment - reassigning one course
How to Reassign a Course or Module
Go to the Assignments tab on the Course or Module Overview Page
Select the trainee(s) you want to reassign the course to
Click Reassign from the blue tool bar that pops up on the bottom of the screen.
Select which contents of the
A pop up will appear letting you know if the trainee(s) you have selected have already completed the course or are in progress.
How to Partially Reassign a Module
Go to the Module and click Assign in the top right
Select which user(s) need to be assigned
If applicable, you'll see the option to reassign to users that have previously been assigned this module. Turn on this toggle to reassign to existing users.
Select whether you would like to assign the entire module or select course(s)
🤔 What if I've made updates to an existing course or module?
We know that updates and changes happen fast. To address this, we've created an assignment flow that makes it easy to get everyone up to speed and issue version updates as soon as changes are published. This means every user has the most up-to-date version of training.
Use the table below as a guide on what happens when a new version of a course or module is published and needs to be re-assigned.
| Module Assignments | Standalone Course Assignments |
Version is Updated or Published | Trainees that have not started or are in progress will see the most up-to-date version. | Trainees that have not started or are in progress will see the most up-to-date version. |
Content is Reassigned | Trainees that have not started will not be impacted. | Trainees that have not started will not be impacted. |
Important to note:
If a trainee is in progress on a course or module and that course is re-assigned to them again, they will lose progress and have to start over.
If a trainee has completed a course and that course is manually re-assigned to them again, they will have to take the course again.
If a trainee has completed a course as a standalone assignment and you assign the same course from within a module, the trainee will need to retake the course.
If a trainee has completed a course from within a module and it appears in another module, the trainee with get completion credit for that course. If they are in progress on the course, they will need to start over
How to Remove an Assignment
Click on the title of the course or module you'd like to un-assign.
Click the Assignments tab on the Course or Module Overview Page.
Click on the trainee(s) you want to remove the course assignment from
Click “Remove” on the blue tool bar that appears on the bottom of the page
Note: You can only remove course assignments from trainees that are in progress or not started