Sexual Harassment Prevention (SHP) training is part of the premium content in Opus. Configuration is simple and can be completed with help from your Customer Success Manager (CSM).
Your CSM can walk you through setup on a quick call, but here are the key points to know:
SHP HR Policy
In order to set up your Sexual Harassment Prevention training in your library, you need to upload your anti-harassment policy into the module. The policy should be provided in the form of a PDF for upload.
Locations and Roles
Employees cannot be assigned SHP training without being attached to a location and role. Because various states have specific requirements for their SHP training, this is necessary information for assignment automation.
Assignment by Version (State and Role-Specific)
Each module has separate versions for supervisors and non-supervisors. Opus offers state-specific SHP modules for the following locations:
CA
IL
DE
NY
CT
ME
Washington, D.C.
For other states where SHP is not required, the Fundamentals module is available, also with versions for supervisors and non-supervisors.
To assign SHP training:
Select versions for the states you want to assign.
Choose the appropriate supervisor and non-supervisor versions.
Assign the training either as a one-off assignment or set up automations by role and location.
Manual Assignments
If you prefer not to automate SHP training, you can assign it manually. Once the course is in your library:
Open the Module in your dashboard.
Click the blue “Assign” button in the top right corner.
Select the individuals you want to assign the training to.
Compliance Status Report
Opus tracks your employees’ compliance status and certification dates on both the Compliance Reporting page and the Assignment Details page.
If some employees completed SHP training before your organization started using Opus, you can upload those existing records to maintain one source of truth.
To upload existing certificates:
Go to the dashboard and open the SHP module.
Click the Certificates tab.
Select Import Certificates.
Enter the following information for each user:
User
User type
Training version
Completion date
Click Import to save the records.
Automatic Recertification
In each version's assignment configuration, you can enable automatic recertification to ensure your team never falls out of compliance.
When enabled, the module is automatically reassigned to any trainee whose certification will expire by the end of the following month. This ensures upcoming expirations are handled in advance.
Example:
If today is November 4, any user whose certification expires on or before December 31, 2025, will receive a new assignment now.
Compliance renewal periods are determined by state regulations and vary as follows:
Annual: New York, Maine, Illinois, Fundamentals
Every 2 years: California, Delaware, Washington, D.C.
Every 10 years: Connecticut