Archiving takes outdated content out of your Library and stops new assignments, while keeping every completion your team has already earned.
✅ Before you start: You need the Manage Library permission to archive or unarchive content.
Admins have it by default. Managers have it only if their Role includes it. Learn more in How to Create & Manage Roles and Manager Levels.
Table of Contents:
What You Can Archive
You can archive Modules, Courses, SCORM Courses, Resources, Opus Docs, Check-ins, Checklists, and Audits.
Folders can't be archived. Deleting a Folder removes the Folder but keeps all the content inside it.
How to Archive Content
Archive One Item
Go to Training > Library. For a Checklist or Audit, go to Operations > Checklists or Operations > Audits.
Click the … menu on the item's row.
Select Archive, then click Archive to confirm.
You can also archive from the item's own page. Open it, then select Archive from the … menu at the top of the page.
Archive Several Items at Once
In Training > Library, check the box next to each item you want to archive. Hold Shift to select a range.
Click Archive in the bar at the bottom of the screen, then confirm.
What Happens When You Archive
Library: The item is removed from your Library and can't be assigned.
Incomplete assignments: Removed. Team members who haven't finished lose access.
Completed assignments: Kept on each team member's training record. Archived content no longer counts toward Assignment completion and Assignments past due for Locations and your business on the Organization tab in Reporting.
Modules: An archived Course, SCORM Course, Resource, Check-in, or Checklist is removed from every Module it's in. Completed progress is kept.
Automations: Turned off for that item.
Checklist and Audit schedules: Deleted.
Archiving a Module doesn't archive the content inside it. It does remove any rules that assign the next Module when that one is completed.
⚠️ Unarchiving doesn't undo everything: Restoring an item turns its Automations back on, but it doesn't restore removed assignments, Module placements, Checklist or Audit schedules, or next-Module rules. Re-add and reassign the item as needed.
How to Unarchive Content
Go to Training > Archive.
Find the item. Use the search bar or filter by Tags.
Click the … menu and select Unarchive.
To unarchive several items at once, check the box next to each one, then click Unarchive in the bar at the bottom of the screen.
You can also open an archived item and select Unarchive from the … menu at the top of the page.
FAQ
Can I permanently delete content?
No. Content can be archived, but not deleted.
Will my team lose their completion history?
No. Completed training stays on each team member's record and doesn't count toward Assignment completion or Assignments past due.
To see it on a profile, go to People > Users, open the team member, select the Completed tab, and turn on Include archived.
Can I archive content from the Opus Training app?
No. Archiving and unarchiving happen in the dashboard.
Why can't I archive anything?
You need the Manage Library permission. Ask an Admin to update your Role.
Who can still see archived content?
Archived content disappears from everyone's Library, but completions stay on each team member's record and in reporting. Admins and Managers can find archived items under Training > Archive.
Does Quick find show archived content?
No. Search in Training > Archive instead.