What is Library Access?
With Library Access, you can control what team members see in their library based on their region, brand, franchise, department, location, and role. Library Access is the simplest way to manage your organization’s content so that team members only see the content that’s relevant to them.
How to Use Library Access
You can designate Library Access for Modules, Courses, and Resources one-by-one or in bulk:
To set Library Access individually, click into any Module, Course, or Resource and go to "Library Access" under the "Manage" tab.
To set Library Access in bulk, hold the Shift key and select multiple rows in the Library and click on the "Library Access" dropdown in the menu bar that appears below.
Click "Change Access" to configure Library Access rules or "Remove Access" to remove any access rules. Removing access will remove the content from the user's library immediately.
Please note that content in the Library must be published before Library Access can be shared.
In the Library Access window, select who gets access based individual users, roles, locations, departments, regions, brands, and franchises.
When Library Access is given to a team member, that content will be visible in their Library. For trainees, this also means that they can self-serve on any content they have access to.
What's the difference between Library Access and Assignment?
While Library Access functions very similarly to Assignment, they do serve different purposes in Opus.
Assignments can be made for any Module or Course. Assignments are training that must be completed in Opus. Whereas, Modules, Courses, and Resources made available or visible in a team member's library via Library Access are optional for completion.
Assignment completions are reported in the Completion Reporting Grids.
Module or Course completion done via Library Access are tracked on the Library Access page of the Module or Course. These completions are not accounted for in the Completion Reporting Grids.
Resources cannot be assigned unless they are part of a Module or Course. Standalone Resources can only be made visible in a team member's library via Library Access.